Business Management Systems

Corporate Capabilities

Business Management Systems specializes in the design and development of computer systems aimed directly at producing increases in profit or reductions in costs for small to medium-sized organizations.

Business Management Systems provides problem analysis, system design, and programming, separately or integrated into turnkey computer systems, complete with hardware from IBM, Motorola, and other well-regarded manufacturers.

Business Management Systems' staff is made up of individuals from a wide variety of backgrounds and environments. BMS' practice is to employ people skilled in a discipline generally other than computer science, and then to train them in the art of system development and programming, resulting in an exceptionally "broad-gauged" roster of professionals.

Formed in 1976 from the partnership of Adelard L. Brault, Jr. and Dennis M. Makurat, Business Management Systems' primary service area is metropolitan Washington, DC, but the company has systems installed in every time zone from the Virgin Islands to California, plus the Middle East.

This text will endeavor to suggest the kinds of tasks for which you will find it profitable to consult BMS. But a phone call to 703-591-0911 will bring you an initial consultation, without obligation... at your office or at our facility at 10560 Main Street, Suite 311, Fairfax, Virginia 22030. 


BMS means BUSINESS

Year after year, many of the assignments completed by Business Management Systems are of the kind which enable the client to significantly increase the volume of business handled, resulting in increased sales and profits. These typically allow the customer to change his present way of doing business so dramatically that they result in new service "products" to expand the client's marketing coverage.
Example: A BMS client is moving to the forefront of the security guard industry with a high-technology approach to the control of a guard force. The progress of each guard on his rounds is monitored by a computer system which knows the guard's whereabouts based on inputs from several different types of "sensors", including bar-code readers. If a guard deviates from his assigned sequence of tasks the computer system initiates a telephone call to the guard and, using a voice synthesizer, gives the guard appropriate instructions. One result for the client is the ability to roughly double his billings without an increase in his supervisory force. BMS supplied hardware and software as a turnkey system.
Example: A BMS client in the extremely competitive custom house brokerage business engaged BMS to implement a system which integrates the preparation of all shipping and accounting documents and interfaces with the U.S. Customs Services' Automated Broker Interface. As a result the client has moved into a position of dominance in the geographic area served.
Example: For a BMS client in the Durable Medical Equipment business BMS designed systems to consolidate and streamline the complex paperwork and accounting involved in selling and renting such things as wheelchairs and hospital-type beds to an individual where the bill is to be paid, not by the individual, but by any one or a combination of Medicare, Medicaid and third party insurance. With the BMS system, Accounts receivable age has improved from nearly 90 days to typically less than 30 days. The systems have also improved delivery scheduling and inventory control.

BMS means MANAGEMENT

There is generally no shortage of expertise at the top of an organization. Managers know what needs to be done, and when. What is feasible, and what isn't. How the various activities of the organization relate to each other. But the big picture isn't visible to the rank-and-file employee. Many organizations have turned to BMS to create computer systems to marshall the information critical to managing the organization and directing the activities of its people.
Example: A commercial printer needed a way to track job costs and schedules. BMS designed a system which collected the data as the work was being done. Management could review the status and cost of each job daily. Exception reports highlighted problem areas and allowed quick remedial action to be taken. The result was a substantial increase in productivity and profitability. 
Example: A major convention management company needed a way to handle conference registrations. BMS provided a system which not only handles all of the accounting and billing functions, but also provides accurate counts for all events, coordinates hotel room registrations, prints badges and provides complete management information. The result was a substantial increase in accuracy and management control. 
Example: A waste-disposal company needed a way to accurately track the location and activities of its trucks. BMS developed a system which uses the output of the Motorola Automatic Vehicle Location (AVL) system to monitor and document the exact location, movements and activities of the trucks. With the BMS system, the company was able for the first time to accurately determine the cost of each route and to maintain better control over its drivers. 
Example: For a major freight forwarding Company with offices throughout the United States, but centralized accounting, BMS developed a system which uses multiple minicomputers in a transcontinental network, allowing local entry and printing of Air Waybills and invoices together with centralized control of all accounting functions. 
Example: A small municipality needed a plan to organize its Office Automation operations. BMS performed a detailed survey of its needs and prepared a plan which will result in a savings of more than $300,000 over a period of 5 years while extending O/A services to the entire staff. 

BMS means SYSTEMS

Successful organizations grow. And grow. And eventually out-grow the way they have operated. BMS has a record of success in helping other organizations to gather together and systematize, on their computer, a collection of diverse but related activities
Example: For a credit union, BMS installed an IBM computer which tied together a number of special functions outside the capabilities of the client's principal computer system and a computer network to which the client is a subscriber but which is not under the client's control. The BMS system connects to an Automatic Teller Machine (ATM) network; refers to the client's principal system for account status and transaction approval; gives synthesized voice responses to members making touch-tone inquiries as to account balances, etc., and maintains duplicates of customer accounts to insure uninterrupted service in the event of an outage to the principal computer.
Example: For a major equipment leasing company dealing with a very large number of relatively "low ticket" computer systems, BMS developed an integrated data processing system which not only handled the mechanics of billing and accounts receivable control but also amortization of the asset-based debt financing characteristic of the leasing industry, item-by-item depreciation, and projection of revenues and expenses over the life of each transaction. Significantly, the client has a strong in-house computer capability, yet turned to BMS because of BMS' well-earned reputation for successful handling of such assignments.
Example: For a Third World country aggressively lifting itself by its own bootstraps by sending large numbers of its most promising young people to the U. S. for advanced study entirely at the expense of its government, BMS created a computer system which puts at the administrators' fingertips data on the students' - and dependents - expenses and stipends, while monitoring the student's academic progress.

Business Management Systems:
Solving Problems

Example: A government agency with multiple telephone systems required a way for its operators to provide directory assistance quickly. BMS developed and installed a fully indexed multi-user directory assistance system which has less than 1 second response time and allows lookup by name, location, organization and any part of the phone number. The system communicates with a mainframe computer so that accurate, up to date records are maintained on both systems.
Example: A major food service company with more than 100 fast food outlets required an automated way for its store managers to place daily orders for supplies. BMS provided a touch-tone data entry system which accepts the orders and routes them to a mainframe computer for processing.
Example: A major manufacturing company with forty plants was receiving unacceptable performance from its network of minicomputers. BMS installed its BTAS/1 file access system and achieved a 10:1 improvement in system performance.
Example: A Fortune 100 company was experiencing long delays in collecting on invoices to the Federal Government because its standard billing procedures did not conform to contract requirements. BMS installed a small system which allowed consolidated invoicing in the required formats. Payment cycles immediately improved from more than 120 days to less than 45 days.
Example: A startup company had an idea that computers could be applied to medical diagnosis. BMS devised what has since come to be known as an "artificial intelligence" system to implement the idea. The system is now in use at major teaching hospitals.

Business Management Systems:
Proprietary programs

Many requirements for processing data are sufficiently similar from one organization to another that they can be satisfied by the use of a standardized program developed for use by many similar organizations rather than a program custom-designed for the individual user. Where such an off the shelf program is available, it will be much less expensive than a program written to meet that user's needs only.

Business Management Systems has recognized a number of instances where such standardization can benefit multiple users, and for these users has developed a number of proprietary programs, including the following:
BTAS  BALANCED TREE ACCESS SYSTEM
A "balanced tree" file access system for the IBM Series/1 and for UNIX systems. BTAS is a full featured indexed file access system optimized for speed. It is four to ten times faster than comparable commercially offered systems.
RTAS  REAL TIME ACCOUNTING SYSTEM
A "transaction-processing" accounting system. RTAS provides a complete set of accounting capabilities covering General Ledger, Accounts Payable, Accounts Receivable and Payroll. Transactions are posted to the General Ledger as soon as they am entered, eliminating the need for time consuming month-end closings. Up-to-the-minute financials can be printed at anytime. This system is the heart of and is incorporated in each of BMS' business systems, but it can also be used on its own by any business which requires timely financial reporting.
AIRPEX  AIR WAYBILL INFORMATION, RATING, AND PREPARATION SYSTEM 
A comprehensive system meeting the operational and accounting needs of the Air Freight Forwarding industry. AIRPEX calculates appropriate rates and prints Air Waybills, maintains tracking files, prints invoices and posts to Accounts Payable - all based on one data-entry operation. An innovative "template" system means that most Air Waybills can be processed with only a few keystrokes. An inventory subsystem allows forwarders to handle customers' goods efficiently and to bill accurately for this service. The system includes the complete RTAS accounting capabilities.
ADAP  ASSOCIATION DATABASE AND ACCOUNTING PACKAGE
A database and accounting package for trade associations. ADAP is a modular system which provides a complete array of functions required. by a trade association. Database functions include mailing lists, membership, conference registration and publications. A complete order processing module is included together with inventory, Accounts Receivable, Accounts Payable, Payroll and General Ledger.
CBOS/ABI  CUSTOM BROKER OPERATIONS SYSTEM with AUTOMATED BROKER INTERFACE
A complete, integrated package which fully automates the operations of a Customs Broker. CBOS/ABI provides all facilities required to perform Customs entries and clearances through the U. S. Customs Service Automated Broker Interface system. It prints all required forms and automatically generates Accounts Payable and Accounts Receivable entries as required. A unique feature of this system is that it validates data during entry rather than requiring extensive error checking processing prior to uploading to the ABI system.


Business Management Systems:
Independence

Business Management Systems represents a wide variety of vendors of computer hardware, communications devices, and proprietary software, but is bound to none of these.

Business Management Systems is abreast of the technology - software and hardware - available to be brought to bear on the client's objectives, but is committed to no particular vendor.

Thus in selecting a system solution for any client, Business Management Systems is free to select that combination of resources which best serves the client without bias to any particular supplier, or brand or type of product or service..... but with knowledge/experience as to what has worked to the benefit of others. 


Business Management Systems, Inc.

10560 Main Street Suite PH-18
Fairfax, VA 22030
Voice - 703-591-0911
FAX - 703-591-6154
E-mail - info@bmsi.com

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